# SmartProperty

> The Living Reserve Study® - Capital Reserve Platform for Community Associations and Clubs

## Company Overview

SmartProperty provides the first end-to-end capital reserve platform for community associations and clubs. Founded by Damian J. Esparza, the company transforms static reserve studies into dynamic, real-time financial management tools called "The Living Reserve Study®".

**Mission**: Build the physical ledger for the built world, driving financial health and human connection.

**Key Statistics**:
- 4,000+ Living Reserve Studies
- 500,000+ homes covered
- 217,000 repair and replace assets tracked
- $1.9B in reserves funding capital needs
- $6.9B in anticipated capital expenditures

**Problem Addressed**: Analysis of over 20,000 reserve studies shows that one in every five communities is projected to go cash-flow negative in the next 5 years, despite having a traditional reserve study. SmartProperty was created to prevent disasters like the Surfside condo collapse.

## Platform Features

### The Living Reserve Study®

A dynamic, real-time capital reserve platform that replaces traditional static reserve studies.

**Core Capabilities**:

1. **Reserve Component Inventory Control**
   - Track every component, cost, and detail in one central location
   - Map components to exact locations and organize by property zones
   - Log full asset details including specs, suppliers, files, photos, and historical notes
   - Connect assets to GL codes, replacement schedules, and cost forecasts
   - Mobile access with export capabilities
   - Photo, geo-tracking, and comprehensive file management system

2. **Asset Lifecycle Management**
   - Track maintenance tasks and projects to save money and extend asset life
   - Streamline maintenance workflows
   - Detailed component history at fingertips

3. **Capital Planning & Analysis**
   - Project 30-year expenses to prevent reserve shortfalls
   - Filter and focus by category, property phase, or time horizon
   - Build custom funding plans and test scenarios
   - Track CD/bond timing and preview budget impacts in real-time
   - Create up to 5 funding scenarios for comparison
   - Annual Financial Health Report generation

4. **Integrated Financials**
   - Seamless syncing with third-party accounting software
   - Daily general ledger (GL) updates
   - Real-time account balance mapping
   - Drive better outcomes through integrated financial data

5. **Cash Flow Insights**
   - Monthly cash position clarity
   - Future-ready financial forecasting
   - Predictable financial roadmap creation

6. **Capital Project Tracking Tools**
   - Track projects from bid to closeout
   - Multiple views: Kanban, List, and Gantt Chart
   - Link projects to components, GL codes, and reserve allocations
   - Document management for bids, specs, contracts, photos, and invoices
   - Project templates for consistency and scale
   - Monitor status, phases, and payment history
   - Compare actuals to planned budget and timelines
   - Project history stays with component inventory

## Pricing

### The Living Reserve Study Subscription
- **Starting at**: $150/month
- Pause or cancel anytime

**Included Features**:
- Component inventory control
- Detailed photo, geo-tracking & file management system
- Capital planning & analysis
- Project management platform
- Easy-to-understand and shareable reports
- User settings based on needs

### Add-on Modules

**Maintenance Module**: $50/month
- Track & report on preventative maintenance tasks
- Assign tasks to maintenance staff & vendors
- Manage tasks through maintenance calendar

**Accounting Integration**: $50/month
- Accounting software integration
- Daily general ledger (GL) update
- Mapping of real-time account balances

### Services

**Financial Update Reserve Study**: Starting at $600/year
- Updated capital reserve study without onsite inspection
- Complies with CAI Reserve Study Specialist standards

**Onsite Inspection Reserve Study**: Custom pricing
- Full reserve study with onsite inspection

## Integration Partners

- AppFolio Property Manager
- CINC Systems
- Vantaca

## Target Customers

### Community Management Companies
**Benefits**:
- Competitive advantage
- Client satisfaction and retention
- Project enablement
- New revenue stream opportunities
- Portfolio analytics capabilities

### Associations & Clubs
**Benefits**:
- Accurate planning and forecasting
- Project management tracking
- Real-time financial health monitoring
- Board education and homeowner transparency

## Customer Testimonials

**Roxana DePasquale** (Belleview Biltmore Villas South Garden Four):
"Now we have the tools to have a tangible anticipated replacement list that evolves so you would know projects coming up whereas before people were just using their own judgement. It's a great tool to educate the rest of the association about why a component is scheduled for replacement, which helps with teaching or convincing owners."

**Scott Wolf** (CEO Brigs, LLC):
"SmartProperty is ahead of the curve in addressing what we believe will be a change in the market."

**Jim McCorkle** (Board President, Cantabria Maintenance Corporation):
"SmartProperty is allowing me to conduct 'what if' analysis on our Reserve study in real time, without the clumsy old process of submitting marked up reports and waiting for a response. I was able to evaluate all my proposed changes in a day, rather than a couple of weeks!"

**James Niccoli** (Previously at Trilogy at Glen Ivy):
"SmartProperty allowed us to look at the association's expenses and budget as a whole. With SmartProperty I was able to run scenarios myself, see all the component costs, and really pinpoint the best allocations for the community. In 20 years of working in the industry, I have never been more confident with what's in my reserve study."

**Shawn Racoma** (Previously at The Whaler at Kaanapali Beach AOAO):
"Before SmartProperty, the amount of time and communication it would take to complete a project was endless. Now, with SmartProperty, I can give access to my vendors or contractors to update components in real-time when applicable. With the ability to upload photos or files of work orders or service requests, I can keep track of all the moving parts within my project at the touch of a button whenever I need to."

**Rick Ruth** (First Service Residential):
"Staying on top of projects in spreadsheets used to be overwhelming. Not anymore. I love using SmartProperty's project tracking tool because it helps track invoices and payments and matches them to the reserves. It makes sure the contract is being followed and the budget stays on track."

## Company Values

1. **Respect**: Valuing diverse perspectives, active listening, and psychological safety
2. **Stewardship & Excellence**: Continuous commitment to improvement and caring for people
3. **Meeting Customers Where They Are**: Understanding and solving specific customer challenges
4. **Stay Curious**: Encouraging innovation and challenging the status quo
5. **Do It Now**: Prioritizing speed and action over over-analysis
6. **Flexibility**: Remaining agile and adaptable to change
7. **High Agency & Autonomy**: Empowering team members with decision-making authority

## Leadership Team

- **Damian J. Esparza** - CEO & Founder
  - 20+ years of experience in community association industry
  - Boston College graduate
  - Principal shareholder of Barrera & Company
  - Previously at Banc of America Securities and SG Cowen
  - Featured in Forbes

- **Kim Gambino** - Chief Technology Officer
- **Chris d'Eon** - Chief Marketing Officer
- **Mike Dee** - Director of Business Development

## Company Details

**Founded**: By Damian J. Esparza
**Headquarters**: 600 B Street, Suite 300, San Diego, CA 92101
**Contact**: 
- Email: hello@smartproperty.com
- Phone: +1 (877) 864-8955
- Website: https://www.smartproperty.com

**Resources**:
- Blog: /blog
- Requirements and Funding by State: /reserve-requirements-and-funding
- Reserve Study Levels: /reserve-study-levels

**Platform Access**: https://app.smartproperty.com

## Key Differentiators

1. **Living Document**: Real-time updates vs. static annual reports
2. **Integrated Approach**: Combines reserve study, project management, and financial tracking
3. **Scenario Planning**: Test multiple funding strategies before making decisions
4. **Mobile Access**: Manage reserves and projects from anywhere
5. **Vendor Collaboration**: Give contractors and vendors access to update components in real-time
6. **Visual Asset Management**: Map components to exact locations with photo documentation
7. **Compliance**: Meets CAI Reserve Study Specialist standards

## Industry Context

Traditional reserve studies are static documents that quickly become outdated. SmartProperty addresses the critical gap where volunteer board members (teachers, nurses, mechanics) are expected to manage multi-million dollar businesses without adequate tools or training. The platform prevents cash-flow crises and infrastructure failures by providing continuous, real-time financial visibility and planning capabilities.

## Use Cases

- HOA reserve planning and management
- Condo association capital project tracking
- Country club facility maintenance
- Resort community financial planning
- Multi-property portfolio management
- Board budget presentations and homeowner education
- Long-term capital expenditure forecasting
- Maintenance schedule optimization

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*This information is current as of January 2026 and sourced from https://www.smartproperty.com*